Customizing Workflows

Open Settings > Refinement Workflows and click any workflow card (not its toggle) to open the workflow editor. The editor walks through four numbered steps, followed by additional settings. Click Save in the top-right to apply your changes, or Cancel to discard them.

Step 1: Trigger Apps

The list of apps that activate this workflow.

• Toggle individual pre-assigned apps on or off
• Click Add App to assign a new app to this workflow
• An app belongs to exactly one workflow — assigning it here removes it from wherever it was before

If the list is empty, the workflow shows "No apps assigned" and will only ever match by category.

Step 2: Profile

The profile defines what kind of writing the workflow produces. For built-in workflows the profile is fixed and shown read-only — Email Style always writes email, Code Assistant always preserves technical language.

For custom workflows, you write the profile prompt yourself in a text editor. A Generate with AI... button can draft one for you from a short description.

If the workflow has Command Mode enabled, a Dictation / Command picker appears here: you can give each mode its own profile. Dictation mode cleans up what you said; Command mode generates new content from your instruction.

Step 3: Style

How the output should sound:

• Formality — Casual, Neutral, Professional, or Formal. Most built-ins default to Neutral; Email Style defaults to Professional.
• Use emojis — whether the AI may include emojis where natural. Off by default.
• Use abbreviations & shortforms — "don't" vs "do not", "you're" vs "you are". Off by default, which means everything is written out.

Step 4: Custom Instructions

Free-form instructions applied to every app in this workflow, layered on top of the profile and style. Examples the editor suggests:

"Always use British English" or "Sign off as Vishal"

This is the most powerful field — anything you would tell a human editor goes here: terminology to prefer, names to spell correctly, sign-offs, formatting rules.

Additional settings

Below the four steps:

• Command Mode — "When enabled, a separate hotkey activates command mode — speak instructions to generate content instead of cleaning up dictation." Enables this workflow for Command Mode. On by default.
• Delete Workflow — removes a custom workflow. Built-in workflows cannot be deleted; Basic Refinement cannot even be disabled.

Enabling and disabling

Each workflow card in the list has a toggle. A disabled workflow is skipped during matching, and its apps fall through to the next match in the cascade — usually Basic Refinement. This is a quick way to test how dictation feels with and without a specific workflow, without losing its configuration.

Tips

• Start with the built-ins. They cover the common cases; adjust formality and add custom instructions before reaching for anything more elaborate.
• Use custom instructions for vocabulary. If the AI keeps mis-spelling a product name or colleague's name, add the correct spelling as an instruction.
• Keep instructions short and declarative. One rule per line works better than a paragraph of prose.